Education
Protect student and minor personal information with Law 25-compliant governance.
Schools and training centers handle some of the most sensitive personal information that exists: academic records, data about minors, health information, and family financial details. Law 25 imposes heightened obligations when minors are involved, and institutions must be able to demonstrate compliance at any time.
The challenges
Protection of minors' personal information
Collecting personal information about minors requires consent from parents or legal guardians. Institutions must clearly define what information is collected, why, and how it is protected. Any breach exposes the institution to significant penalties and a loss of family trust.
Access rights for parents and students
Parents have the right to access personal information about their minor children, and adult students have this right for their own records. Without a documented process, the institution risks missing legally required response timelines or disclosing information to the wrong person.
Digital platforms and educational tools
Institutions use many third-party platforms (LMS, video conferencing, educational apps) that process students' personal information. Each vendor must be assessed and covered by a contractual agreement compliant with Law 25.
Academic records retention
Academic records are kept for extended periods, but other collected information (health data, behavioral notes, psychosocial assessments) cannot be kept indefinitely. Institutions must establish separate retention policies based on the nature of each type of information.
How Observantia helps
System and data flow inventory
Observantia lets you map all systems that process student personal information, from the student information system to online learning tools. The inventory simplifies risk assessment and vendor agreement management.
Observantia lets you map all systems that process student personal information, from the student information system to online learning tools. The inventory simplifies risk assessment and vendor agreement management.
Parental consent management
Document and manage consents obtained for each collection category involving minors. Observantia keeps a consent history and alerts you when a consent needs to be renewed or updated.
Document and manage consents obtained for each collection category involving minors. Observantia keeps a consent history and alerts you when a consent needs to be renewed or updated.
Retention policy by record type
Define clear retention rules for each category of information (academic, medical, financial, behavioral). Observantia generates the policies and reminds you of review and destruction deadlines.
Define clear retention rules for each category of information (academic, medical, financial, behavioral). Observantia generates the policies and reminds you of review and destruction deadlines.
Available controls and templates
Observantia provides education-sector-specific templates: parental consent forms, incident management procedures involving minors, and a digital service provider registry. The controls cover Law 25 requirements applicable to private institutions and continuing education centers.
Real-world example
A private vocational training center with 120 students uses 8 different digital platforms for academic management, billing, and online learning. During an internal review, management realizes that none of the vendor agreements contain the clauses required by Law 25. Using Observantia, the center inventories its vendors, identifies contractual gaps, updates its consent forms, and trains its team within six weeks.
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